At Spirited Alignment Studio, we are committed to protecting your privacy, honouring your confidentiality, and ensuring the security of your personal data. This Privacy Policy outlines how we collect, use, store, and safeguard your information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We collect and process personal data depending on how you interact with our practice and website:
General Personal Data:
Contact & Identification: Name, email address, phone number, and postal address provided via contact forms, direct communications, or booking inquiries.
Payment & Transaction Data: Records of payments for sessions, packages, or creative design services processed via bank transfer or secure payment gateways (e.g., Stripe).
Creative & Design Client Data: Business information, design briefs, content, and assets shared for graphic and branding projects.
Special Category Data (Health & Wellbeing Records):
When booking holistic treatments (such as Kinetic Chain Release or Divine Blueprint Energy Healing), we collect physical health conditions, medical history, lifestyle details, and session notes via intake forms.
This data is classed as Special Category Data and is processed strictly with your explicit consent to ensure safe treatment.
Automatically Collected Data (Website Usage):
1.Technical data such as your IP address, browser type, operating system, device details, and pages visited gathered via cookies and site analytics.
2. Lawful Basis for Processing Your Data
We process your personal information under the following lawful bases:
Consent: When you voluntarily submit contact forms, opt into newsletters, or provide explicit written consent for health disclosures prior to bodywork or energy sessions.
Contractual Necessity: To fulfill bookings, perform treatments, deliver graphic design services, and manage ongoing client engagements.
Legal Obligation: To maintain proper tax, financial, accounting, and business transaction records required by UK law.
Legitimate Interests: To maintain, secure, and optimize our website and service offerings.
3. How We Use Your Information
We use your information strictly to support your care and client experience:
To schedule, deliver, and manage your holistic appointments or design projects.
To communicate important session information, preparation, aftercare advice, or design revisions.
To process payments securely.
To send updates, newsletters, or promotional offerings (only where you have explicitly opted in).
To comply with professional insurance, legal, and regulatory requirements.
4. Data Storage, Security & Retention
Confidentiality & Storage: All electronic client records, health forms, and project communications are stored securely on password-protected and encrypted systems. Any physical consultation notes are stored in locked, secure storage.
Data Retention:
Holistic Practice Records: In accordance with standard professional insurance requirements in the UK, client consultation forms and session notes are retained for a minimum of 7 years following your last appointment.
Design & Branding Assets: Client project files are retained as agreed for ongoing administrative and portfolio purposes.
General Inquiries: Non-client contact inquiries are securely deleted when no longer required.
5. Third-Party Service Providers
We will never sell, rent, or trade your personal information. We may share data with trusted third-party service providers solely to operate our practice, including:
Secure online booking systems and calendar platforms.
Payment processors (e.g., Stripe, direct banking systems).
Website analytics and hosting providers.
All third-party providers are required to comply strictly with UK GDPR and data protection standards.
6. Cookies & Tracking Technologies
Our website uses cookies and similar technologies to enhance user experience, remember preferences, and analyze site traffic. You can choose to accept or decline cookies through your browser settings. Please note that disabling cookies may affect certain functionality on our website.
7. Your Data Protection Rights
Under UK GDPR, you have the following rights regarding your personal data:
Right of Access: You may request a copy of the personal information we hold about you (Subject Access Request).
Right to Rectification: You may request that we correct inaccurate or incomplete data.
Right to Erasure ("Right to be Forgotten"): You can request the deletion of your personal data, provided it does not conflict with our legal or professional insurance retention obligations.
Right to Withdraw Consent: Where processing is based on consent, you may withdraw your consent at any time.
To exercise any of these rights, please contact us using the details provided below.
8. External Links & Children’s Privacy
Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites. Furthermore, our services are directed to adults; we do not knowingly collect personal data from children without parental or legal guardian consent.
9. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, operational practices, or legal requirements. Updated versions will be published on our website with a revised effective date.
Effective Date: October 2026
Data Controller: Spirited Alignment Studio
Contact Location: Aberdeenshire, Scotland